Job Position for Administrative Assistant
Job Opportunity: Administrative Assistant 1
Organization: International Committee of the Red Cross (ICRC)
Job ID: 800009
Location: Abuja, Nigeria
Employment Type: Full-Time
Contract Type: Fixed-Term (Maternity Cover – 4 Months)
Reports To: Executive Assistant & IM Officer / Assistant & IM Officer
About the ICRC
Since 1863, the International Committee of the Red Cross (ICRC) has worked to preserve human dignity and relieve suffering caused by war and armed violence. Operating alongside Red Cross and Red Crescent partners, the ICRC provides humanitarian assistance, reconnects families, locates missing people, and engages authorities and armed forces to promote respect for international humanitarian law.
Role Overview
The ICRC Abuja Delegation is seeking a qualified, organized, and adaptable Administrative Assistant 1. This dual-function role provides general secretarial and administrative support while acting as an Information Management (IM) focal point within the delegation.
Key Responsibilities
Administrative & Secretarial Support
Front Desk Operations: Welcome visitors, address caller inquiries, and route calls and guests to the appropriate staff members.
Mail & Correspondence Management: Handle incoming and outgoing paper correspondence and bordereaux; manage dispatch logistics, chrono files, and recipient acknowledgments.
Protocol & Quality Assurance: Review outgoing correspondence to ensure full compliance with established ICRC protocols and document security rules.
Logistics & Events: Prepare meeting spaces, conference calls, video conferences, presentation materials, agendas, and support VIP visits.
General Office Duties: Manage visual identity materials and general stationery stock for the management team; update interlocutor lists; handle photocopying, file archiving, and document destruction.
Information Management (IM) Focal Point
Project Support: Assist in implementing IM projects, programs, and standard computer technology updates.
User Support: Guide and support colleagues in adopting new IM processes, digital tools, and document security practices.
Qualifications & Requirements
CategoryCriteria
EducationBachelor’s degree in Communications, Business Administration, Computer Science, Social Sciences, or a related field.
Experience1 to 2 years of relevant experience in administrative support and program-related tasks.
Technical SkillsVery good working knowledge of MS Office (Word, Excel, PowerPoint); familiarity with HCL Notes and SharePoint.
LanguagesExcellent written and spoken command of English.
Work AuthorizationValid permission to work in Nigeria is mandatory.
Desired Competencies
Motivation: Strong commitment to the humanitarian cause and alignment with ICRC values (Impact, Collaboration, Respect, Compassion).
Adaptability: Demonstrated capacity to learn new systems quickly and mentor colleagues through technological or operational changes.
Work Ethic: Strong organizational, communication, and interpersonal skills with the ability to perform under pressure.
Working Relationships & Structure
People Management: Individual contributor role (no direct reports).
Internal Contacts: Delegation staff and ICRC Headquarters teams.
External Contacts: Commercial service providers and visitors.
What We Offer
Rewarding work within a global, multicultural humanitarian organization.
Competitive employment benefits, including Medical Insurance and the ICRC Pension Plan.
In-house training and continuous professional development opportunities.
Potential inclusion in the ICRC talent pool for future opportunities across various locations and contexts.
How to Apply
Interested and qualified candidates who meet the requirements should submit their application through the official portal:
👉 Apply via the ICRC Careers Portal
Selection Note: Only shortlisted candidates with valid authorization to work in Nigeria will be contacted for further steps in the recruitment process.
