Remote job vacancy at PEGASUS Institute
JOB ALERT | PEGASUS INSTITUTE IS HIRING
POSITION: Administrative, Program, and Communications Officer
Organization: PEGASUS Institute
Location: Virtual / Remote
Contract: 6 Months (Potential for renewal)
Working Hours: Average 15 hours per week (Flexible hours; up to 25 hours/week when required; occasional evening/weekend commitments)
Remuneration: $25.00 per hour (Possibility of performance-based wage increase)
Reports To: Executive Director (Melissa Whaling) & Board President (Dr. Neil Arya)
📌 ABOUT PEGASUS INSTITUTE
PEGASUS Institute is a registered Canadian charity working to build a collaborative network connecting peace, environmental sustainability, and health.
The Institute advances its mission through collaborative knowledge exchange, network formation, research, educational programs, interactive events, policy work, and practical solution-driven initiatives.
🎯 JOB PURPOSE
The Administrative, Program and Communications Officer will provide vital administrative, program, digital communications, and operational support for PEGASUS Institute’s projects, global networks, and organizational operations.
🔑 KEY RESPONSIBILITIES
1. Administrative Support & Fundraising
Executive & Calendar Management: Schedule meetings, coordinate appointments, and manage incoming/outgoing correspondence (calls, emails, text messages).
Records & Documentation: Maintain organized electronic/paper records (donor files, grant applications, program documents). Prepare and distribute meeting minutes and reports.
Financial & Grant Support: Assist in preparing project reports, financial reports, grant proposals, and researching funding opportunities/nonprofit best practices.
Database & Volunteer Coordination: Maintain databases for donors, volunteers, and participants. Assist with recruiting, training, scheduling, and managing volunteers.
2. Program Support & Event Management
Program Coordination: Assist the Executive Director in delivering PEGASUS courses, programs, and research projects (including Stronger Together, IEHPs-CAN, and Play, Learn, Thrive).
Network & Community Leadership: Lead and coordinate the Emerging Leaders Network. Provide technical, administrative, and marketing support to regional networks (Francophone, Latin American, East African, MENA).
Event Logistics: Coordinate logistics for fundraising events, community outreach, and workshops (venue selection, catering, registration, technical setup).
Impact Tracking: Help collect and analyze data regarding program outcomes and impact.
3. Meetings & Stakeholder Engagement
Meeting Operations: Attend key network/partner meetings, ensuring proper technical setup and documentation (minutes, transcripts, notes).
Reporting: Contribute to monthly operational reports and Board of Directors documentation.
Partner Relations: Plan and attend collaborative planning meetings with internal and external partners.
4. Communications & Digital Operations
Social Media & Content Creation: Develop and regularly publish engaging digital content for platforms including X (Twitter), Facebook, Instagram, LinkedIn, Substack, and YouTube.
Design & Campaigns: Design digital posters, flyers, and graphic communication materials (using tools like Canva). Create targeted campaign themes around relevant UN Recognition Days.
Digital Infrastructure Management:
Email & Web: Manage email campaigns, assist with Google Ads, monitor the general inbox, and provide website content updates to the IT Specialist.
Video & AV: Manage the PEGASUS YouTube channel (editing, uploading, organizing playlists) and Zoom account logistics.
Digital Strategy: Maintain a master content calendar covering news, milestones, campaigns, and advertising results.
🎓 QUALIFICATIONS & REQUIREMENTS
Education & Core Experience
Degree: Minimum undergraduate degree in Administration, Digital Media, Communications, Public Health, Global Health, Social Sciences, Peace Studies, Global Affairs, Environmental Sciences, or a related field.
Administrative & Digital Track Record: Demonstrated administrative experience in nonprofit, academic, or community settings. Experience organizing digital platforms and managing social media accounts.
Language Skills: Proficiency in French and/or Spanish is considered a strong asset. Additional language skills are welcome.
Essential Skills & Competencies
Communication & Engagement: Excellent written, verbal, and presentation skills; ability to convey complex ideas clearly to diverse audiences.
Project & Time Management: Highly organized with strong multi-tasking capabilities in dynamic environments.
Equity & Inclusion: Deep commitment to equity, diversity, inclusion, human rights, peacebuilding, and culturally responsive approaches.
Community Experience: Background working with diverse, underserved, or equity-deserving groups (e.g., Indigenous communities, immigrants, refugees).
Interdisciplinary Passion: Interest in global health, peace, environmental sustainability, migration, and social justice.
📅 APPLICATION DEADLINE
October 15, 2026 (or until the position is filled).
✉️ HOW TO APPLY
Interested applicants are invited to submit the following in a single PDF document:
Current Resume / CV
1–2 Page Cover Letter outlining suitability and relevant experience for the role.
Address Applications To: Melissa Whaling and the PEGASUS Institute Board of Directors
Submit via Email: mwhaling@pegasusinstitute.ca
Note: Phone calls will not be accepted.
🌐 ACCESSIBILITY & DIVERSITY STATEMENT
PEGASUS Institute values diversity of backgrounds and perspectives among its staff, networks, and partners. Indigenous peoples, people of colour, individuals from equity-deserving communities, and candidates across the spectrums of gender, sexuality, age, and abilities are strongly encouraged to apply.
For accessibility inquiries or accommodations during the hiring process, please email mwhaling@pegasusinstitute.ca.
