Career Position for Administrative Assistant
JOB VACANCY ANNOUNCEMENT
Position Title: Administrative Assistant
Organization: International Organization for Migration (IOM)
Location: Abuja, Nigeria
Job ID: 22886
Grade: G-5
Employment Type: Special Short-Term Graded Contract
Initial Contract Duration: 6 Months
Recruiting Type: General Service
Posting Date: 3rd September 2026
Application Deadline: 8th September 2026 at 12:55 AM
About IOM
The International Organization for Migration (IOM) is a Related Organization of the United Nations and the leading UN agency working in the field of migration. IOM works with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration, protect people on the move, support solutions to displacement, and facilitate pathways for regular migration.
About the Role
seasonal, administrative, and operational support to the IOM Sub Office in Nigeria. The position operates under the overall supervision of the Head, Resource Management Officer, and the direct supervision of the Resource Management Officer.
Key Responsibilities
Administrative Management: Manage appointments, calendars, visitors, telephone calls, and correspondence for the supervisor.
Event & Meeting Coordination: Coordinate administrative support for meetings, trainings, seminars, committees, projects, and special events. Attend meetings, draft minutes, and track follow-up actions.
Correspondence & Quality Control: Review, record, distribute, and process incoming communications. Prepare draft responses for sensitive and confidential information, and conduct thorough quality control on outgoing documents for grammar, formatting, and style.
Operational Support: Support contract extensions, temporary staff requests, leave/attendance records, budget preparation, and administrative follow-ups.
Data & Records Management: Research, compile, and organize background materials for reports, briefs, and speeches. Generate statistical reports from relevant databases and maintain filing and reference systems.
System Processing: Process administrative transactions related to HR, contracts, procurement, accounting, finance, and logistics using IOM computerized systems.
Qualifications and Experience
Education & Experience
Option 1: Bachelor’s Degree in Business Administration (or a related field) with at least 3 years of relevant professional experience.
Option 2: High School Diploma with at least 5 years of relevant professional experience.
Technical Skills & Attributes
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Email).
Strong attention to detail and systemic organizational skills.
High degree of discretion, patience, client orientation, and willingness to learn.
Previous experience with international humanitarian organizations, NGOs, or government institutions in a multicultural environment is preferred.
Knowledge and Skills
Core knowledge of administrative, procurement, HR, and financial rules/regulations.
Understanding of migration-related subject areas and UN/bilateral donor programming.
Language Requirements
Fluency in English (written and spoken) is required. Language proficiency may be evaluated through written and/or oral assessments.
Key Competencies
Values: Inclusion and respect for diversity, integrity and transparency, professionalism, and empathy.
Core Competencies: Teamwork, delivering results, knowledge management and sharing, accountability, and communication.
Important Notice
IOM does not charge any fee at any stage of its recruitment process (application, interview, processing, or training).
IOM never requests bank account information from applicants.
Only duly completed applications submitted through the official IOM e-Recruitment system will be accepted.
Late applications will not be processed. Only shortlisted candidates will be contacted.
How to Apply
Interested and qualified candidates should submit their application online through the official portal:
