Job Position for State Finance and Admin Assistant
Job Opportunity: State Finance and Admin Assistant
Organization: Management Sciences for Health (MSH)
Requisition ID: R5157
Location: Kano State, Nigeria
Application Deadline: September 18, 2026
About Management Sciences for Health (MSH)
Management Sciences for Health (MSH) is a global health nonprofit organization that collaborates with leaders, health managers, and communities in developing countries to strengthen health systems and improve public health outcomes.
Job Overview
The State Finance and Admin Assistant provides essential financial, administrative, and logistical support to ensure seamless operations at the state level. Working closely with the Finance Team, Senior Operations and Procurement Specialist, and State Specialist, the successful candidate will manage payment processing, activity implementation, procurement, accounting, asset management, and regulatory compliance for project activities in Kano.
Key Responsibilities
Financial & Accounting Management: Properly code financial transactions, prepare vendor and participant payment schedules, follow up on outstanding payments, manage state-level tax/statutory payments, and support month-end and year-end financial activities.
Compliance & Internal Controls: Ensure strict adherence to MSH policies, Global Fund guidelines, and Nigerian government regulations. Assist in improving accounting systems and maintaining project activity tracking logs.
Logistics & Administration: Arrange accommodation and travel for visiting staff and consultants; manage calendars, meeting spaces, and event logistics; oversee workspace preparations for new hires.
Procurement & Inventory: Coordinate vendor engagements, procurement of goods/services, and catering for official functions. Support inventory/asset management and oversee the dispatch of goods (packing lists, waybills, and shipping communications).
Facility & Resource Operations: Monitor consumption of project resources (fuel, utilities, telephone) and maintain complete administrative and financial documentation.
Reporting: Prepare monthly financial and administrative reports as requested by leadership.
Qualifications & Requirements
Education: University Degree or HND in Accounting.
Experience: Minimum of 2 years of professional experience as an Accountant and Administrator. Proven experience with Global Fund and U.S. Government-funded projects is required.
Technical Skills: Deep understanding of accounting principles, internal controls, and financial reporting. Advanced proficiency in MS Office (Excel, Word, Outlook, PowerPoint); familiarity with Photoshop is an added advantage.
Operational Capabilities: Experience with organizational management systems, online research, typing, memo writing, and document editing.
Core Competencies: Exceptional organizational skills, high attention to detail, strong problem-solving abilities, and the capacity to prioritize tasks under tight deadlines with minimal supervision.
- Soft Skills: Outstanding written and verbal English communication; strong interpersonal skills with a proven track record of working effectively across culturally diverse teams.
Core Competencies & Key Skills
Financial Administration & Payment Processing
Procurement, Vendor, & Asset Management
Global Fund & Regulatory Compliance
Report Generation & Internal Controls
Office Management & Logistical Coordination
How to Apply
Interested and qualified candidates should submit their application online via the official Management Sciences for Health (MSH) Recruitment Portal on or before September 18, 2026.
Only shortlisted candidates will be contacted.
